Frequently Asked Questions

Can I modify a course title?

• Course titles can be modified, as long as the course description, subject, etc. is the same for the course.
• Course titles should not be changed to effect the creation of an entirely new course (i.e. recycling an old course to make a new course)

Can I change the credit hours of an existing course?

• The credit value for existing courses cannot be changed.
• To create the same course with a different weight, perform the following two create steps:
  • inactivate the existing version of the course, and
  • add the new version of the course, with different credit weight and new number. 

What if I no longer want to submit my proposal?

• Contact CourseLeaf support person from Saint Mary's University to remove.

Why are there red boxes around some courses with "Course Not Found"?

• Red boxes indicate the course in the calendar does not match what is in Banner. When a red box displays around a course, that can mean one of three things: the course code was either typed incorrectly, the course is no longer offered, or the course exists but isn't updated in Banner.

How do I add a Cross-listing in CIM?

Cross-listing new courses

• When creating a new proposal that needs to be cross-listed with another new course, decide which should serve as the primary. At minimum the subject code and number fields would need to be filled. Click Add next to Crosslisted with. Entering that cross-list will automatically create the proposal for that particular course and be searchable in CIM. You also have the ability to change which course is primary and create two (or more) new courses to crosslist.

Cross-listing new and existing courses

• If you wish to add a cross-listing to an existing course, then the existing course should serve as the primary course. Therefore, click on the existing course form first to add the new code since that didn't previously exist. If the new course form is chosen as the primary, CIM will not allow adding an existing course as a cross-list and will trigger an alert that says Coursecode not unique.

Removing a cross-list

• When breaking a cross-list, click the Remove link from the form of the primary course. This removal inactivates the secondary course. 

Can I edit a course/program that is in workflow?

• No, once a course/program has been edited/proposed by a user, the ability of another user to edit that same course/program is shut down. The edit button is gone and the workflow steps are indicated.

How does rollback work?

If you are an approver and wish to roll the proposal back to a previous workflow step for further modification, press the red "rollback" button in the Approve view, and select the person or role to whom it is to be rolled back, including an explanation.

What happens when the CourseLeaf system is closed for the academic year, but a proposal already is in workflow and will need to be rolled back because it requires further edits?

After the system has been closed, the farthest step back that a rollback can be sent and still allow editing is the Chair/Coordinator workflow step. If you roll it back all the way to the original submitter, it will have fallen out of workflow and cannot be edited or resubmitted. 

If you are the original submitter and need to make a further edit after the proposal has been submitted into workflow, your Chair/Coordinator can edit it directly in the Approve screen, using the blue Edit button. If the proposal has moved past the Chair/Coordinator step, you can contact the individual for the role/step at which the proposal is resting and ask them to roll it back to your Chair/Coordinator.